The College issues licensure on a case-by-case basis to visiting medical students attending a medical school listed in the World Directory of Medical Schools which includes the Canada sponsor note, for a maximum of eight weeks of UBC elective and/or independent clinical experience time per academic year. The academic year runs from August 25 of a year to August 24 of the following year.
Note: Undertaking an elective that includes time at a Vancouver Island Health Authority/Island Health facility is not possible at this time due to health authority medical staff rules.
- be attending an eligible medical school
- meet the College’s English language proficiency requirements
- meet six-week processing time
Canadian medical school applicants who will be in the penultimate or final year of their medical degree at the time of the requested clinical experience must first contact UBC at firstname.lastname@example.org prior to applying for an independent clinical experience.
International medical school applicants who will be in the final year of their medical degree at the time of the requested clinical experience must first contact UBC at email@example.com prior to applying for an independent clinical experience.
Visit the AFMC Student Portal for more information on UBC eligibility requirements.
For medical students who cannot be accommodated by UBC, the College requires an email confirmation sent directly from UBC stating that they are not able to accommodate the student for the requested electives dates. The student may then proceed with applying for an independent clinical experience.
All visiting independent medical students must be registered with the College before they can begin their clinical experience.
- All visiting independent medical students who wish to set up a clinical experience – including observerships/shadowing – must contact the College directly at firstname.lastname@example.org. Application requests received more than six months in advance will not be processed.
- Guidelines on setting up an independent clinical experience in BC will be sent to the student. The College deadline for submission is six weeks prior to the start of the elective. Failure to meet the deadline could result in the application not being approved.
- The supervising physician for a medical student's independent clinical experience must have been registered and licensed with the College in the full class of registration for a minimum of three years, be in good standing, agree to supervise and be responsible for all clinical contact, and ensure compliance with the College's Practice Standards and Professional Guidelines, subject to College approval. The supervisor can also only supervise two medical students at a time.
- Once the application is processed and approved, a registration fee of C$90 (includes C$40 criminal record check fee) and an annual licensure fee of C$50 will be applied to the student's account.
Important Information for Supervising Physicians
University of British Columbia (UBC) faculty members who supervise students in non-UBC clinical experiences involving patient contact do so independently and any legal issues that arise are not indemnified by UBC. Additionally, the non-UBC clinical experience cannot be represented as a UBC elective in a letter of recommendation or evaluation report. Note this includes observerships.
Any physician supervising a medical student in a non-UBC clinical experience is responsible for the actions of the student. The physician is also responsible for ensuring the health authority has approved the visiting medical student participating in a clinical experience in its institution.
Supervising physicians must confirm in writing to the College of Physicians and Surgeons of BC (the College) that they will be responsible for the supervision of any clinical contact by the medical student with patients and will:
- inform the patient that the visiting medical student is participating in an educational experience under their supervision;
- obtain verbal consent from the patient to allow the visiting medical student to participate in the care situation; and
- provide direct supervision at all times during the visiting medical student’s clinical experience.
If a portion of the educational activity is to take place in a hospital, a letter from the hospital/health authority, satisfactory to the College, approving the visit is mandatory.
Additionally, UBC faculty members who supervise students in independent (non-UBC) clinical experiences must confirm in writing to the College that:
- the supervision they provide is done independent of UBC and that any legal issues that arise are not indemnified by UBC
- the clinical experience will not be represented as a UBC clinical experience in a letter of recommendation or evaluation report
More information regarding the eligibility requirements for supervisors can be found here.
Note: Supervising physicians must not be a relative of the medical student. Please contact the College at email@example.com for further information.