Independent clinical experience
All visiting independent clinical experiences are on hold for the 2021/22 academic year
The hold is in response to the COVID-19 public health emergency. This webpage will be updated as more information becomes available.
Independent clinical experience
For visiting medical students enrolled in a medical school listed in the World Directory of Medical Schools (which includes the Canada sponsor note) who cannot be accommodated by the UBC Visiting Student Elective Program (VSEP).
An applicant must meet the following eligibility criteria:
Recognized medical schools
Applicants must have a medical degree from:
- a medical school listed in the World Directory of Medical Schools which includes the Canadian sponsor note at the time of program completion; or
- a school of osteopathic medicine in the United States accredited by the American Osteopathic Association’s Commission on Osteopathic College Accreditation; or
- a Canadian or US medical school accredited by the Liaison Committee on Medical Education or the Committee on Accreditation of Canadian Medical School
Additionally, an applicant must contact UBC prior to applying for an independent clinical experience if they are:
- a Canadian medical school applicant who will be in the penultimate or final year of their medical degree, or
- an international medical school applicant who will be in the final year of their medical degree
at the time of the requested clinical experience.
How to apply
Visiting medical students wanting to apply for registration and licensure to complete an independent clinical experience can email firstname.lastname@example.org to receive detailed instructions on how to apply.
Applicants have to complete an application form, pay fees and submit supplementary documentation as part of the application process.
Completed applications must be submitted to the College six weeks prior to the anticipated start date. Failure to meet this deadline may result in a delayed start to the clinical experience.
Visiting medical students cannot start their independent clinical experience until their licence has been issued.
Maintaining the licence
To extend a independent clinical experience licence, email your request to email@example.com.
For supervising physicians
Physicians supervising UBC visiting electives must confirm in writing to the College that they will
- be responsible for the supervision of any clinical contact by the medical student with patients,
- inform patients that the visiting medical student is participating in an educational experience under their supervision,
- obtain verbal consent from patients to allow the visiting medical student to participate in the care situation, and
- provide direct supervision at all times during the visiting medical student’s clinical experience.
A letter from the hospital/health authority approving the visit is mandatory if a portion of the educational activity takes place in a hospital.
Additionally, UBC faculty members who supervise students in independent (non-UBC) clinical experiences must confirm in writing to the College that
- the supervision they provide is done independent of UBC and that any legal issues that arise are not indemnified by UBC, and
- the clinical experience will not be represented as a UBC clinical experience in a letter of recommendation or evaluation report.
Supervising physicians must not be a relative of the medical student. Contact the College at firstname.lastname@example.org for more information.